In-DEX Warehouse Management Software Document Imaging & Scanning Solution

 
 
In-DEX Document Imaging and Scanning solution, when used in conjunction with any In-DEX WMS solution, takes your business beyond traditional document imaging and scanning solutions, moving into the realm of document and workflow management.

Integrating with In-DEX Warehouse Management Software to map your onsite workflows, In-DEX Document Imaging and Scanning Solution is designed to follow an Acquisition – Indexing – Enquiry approach. The technology includes barcode recognition, external web portal access and a host of features to optimise warehouse operation efficiency.
 
 
 

In-DEX Document Imaging & Scanning Solution: Some of
the Many Innovative Warehouse Optimisation Features...

Why deploy In-DEX WMS Warehouse Management Software Document Image and Scanning Solution?

Convert any physical documentation received and digitize any warehouse document (e.g.: driver delivery, driver proof-of-delivery sheets and CMR document)

Cost Reduction

• Cuts down valuable administration time
• Lowers Customer Service call traffic
• Reduces time to invoice payment authorisation
• Optimise, automate & simplify business process Customer Service Improvement
• Provides instant access to client documentation
• Web front-end option

Compliance

• Creates digital copy of the master
• Enhances adherence to business rules
• On-premise and/or off-premise backup

Supports Paperwork

• Eradicates paperwork
• Originals can be boxed and moved to storage
• Provides significant space saving – no more lever-arch files

Multi/Cross Department Usage

• Can be used across business departments – single or multi-company/location - establish any number of required companies or legal entities
• Remote sites can scan directly to central and/or local databases
• Departments can configure to specific requirements (e.g.: by company, department & document type)
• Immediate document circulation direct from desktop
• Attach notes & memos against any document
• Documents can be saved, printed, faxed, emailed, resized from anywhere within the

In-DEX WMS Integration

• Fully Integrated with In-DEX Warehouse Management Software
• All scanned items can be accessed from within the In-DEX WMS transaction

Barcode Recognition Module

• Innovative auto-scan technology scans transactions against a barcoded header document or directly from a barcode docket

Web Access Module

• Customers can access to their own scanned images 24x7 reducing administration

Storage & Archiving

• Database level storage - provides high-volume document management with added security & reduced storage
• Full system security - set-up access by user group, user etc. & restrict access to read-only, etc.
• Auto archiving - e.g.: hold 90 days & daily auto archive anything +90 days to any number of storage volumes, in any location

Configuration to Requirements

• Fully configurable to operational requirements
• Integrates to third-party applications (e.g.: auto-release for invoicing upon receipt of scanned transaction).
• Set-up email alerts for document scan status

Indexing

• Import & export indexing data from any external application Scanners

Fully Hardware Independent

• Windows desktop integration – automatically open, view, edit & save files inside application
• Dynamic settings by document source to set quality, type, size, DPI, colour, black & white, greyscale, file type and more

RF Wireless Imaging Capture

• Captures images on RF guns, transmit wirelessly & hold against the transaction within In-DEX WMS

In-DEX WMS Imaging & Scanning Solution
Process Flow Examples

Security Gate

Damage Capture

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