Document Imaging & Scanning

Document Imaging & Scanning

The ProWMS Document Imaging and Scanning solution takes your business beyond traditional document imaging and scanning solutions, moving into the realms of digital document and workflow management.

Integrating with ProWMS Advanced Warehouse Management Software to map your onsite workflows, ProWMS is designed to follow an Acquisition – Indexing – Enquiry approach. The technology includes barcode recognition, external web portal access and a host of features to optimise warehouse operation efficiency.
 
 

WMS Document Image and Scanning. Improving customer service levels and administration overhead

Convert any physical documentation received and digitise any
warehouse document (e.g.: driver delivery, driver POD sheets and CMR document)

Cost reduction

• Cuts down valuable administration time
• Lowers Customer Service call traffic
• Reduces time to invoice payment authorisation
• Optimise, automate & simplify business process Customer Service Improvement
• Provides instant access to client documentation
• Web front-end option

Compliance

• Creates digital copy of the master
• Enhances adherence to business rules
• On-premise and/or off-premise backup

Paperwork support

• Eradicates paperwork
• Originals can be boxed and moved to storage
• Provides significant space saving – no more lever-arch files

Multi and cross-department use

• Can be used across business departments – single or multi-company/location – establish any number of required companies or legal entities
• Remote sites can scan directly to central and/or local databases
• Departments can configure to specific requirements (e.g.: by company, department & document type)
• Immediate document circulation direct from desktop
• Attach notes & memos against any document
• Documents can be saved, printed, faxed, emailed, resized from anywhere

Integrations

• Fully Integrated with ProWMS Advanced Warehouse Management Software
• All scanned items can be accessed from within the ProWMS transaction

Barcode recognition

• Innovative auto-scan technology scans transactions against a barcoded header document or directly from a barcode docket

Web access

• Customers can access to their own scanned images 24×7 reducing administration

Storage and archival

• Database level storage – provides high-volume document management with added security & reduced storage
• Full system security – set-up access by user group, user etc. & restrict access to read-only, etc.
• Auto archiving – e.g.: hold 90 days & daily auto archive anything +90 days to any number of storage volumes, in any location

Configuration to requirements

• Fully configurable to operational requirements
• Integrates to third-party applications (e.g.: auto-release for invoicing upon receipt of scanned transaction).
• Set-up email alerts for document scan status

Indexing

• Import & export indexing data from any external application Scanners

Hardware independent

• Windows desktop integration – automatically open, view, edit & save files inside application
• Dynamic settings by document source to set quality, type, size, DPI, colour, black & white, greyscale, file type and more

RF wireless image capture

• Captures images on RF guns, transmit wirelessly & hold against the transaction within ProWMS

WMS Imaging, Scanning and digitised process flow

Security Gate

Damage Capture

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