WMS Document Imaging & Scanning

Document Imaging & Scanning

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The ProWMS Document Imaging and Scanning solution takes your business beyond traditional document imaging and scanning solutions, moving into the realms of digital document and workflow management.

Integrating with ProWMS Advanced Warehouse Management Software to map your onsite workflows, ProWMS is designed to follow an Acquisition – Indexing – Enquiry approach. The technology includes barcode recognition, external web portal access and a host of features to optimise warehouse operation efficiency.

WMS Document Image and Scanning. Improving customer service levels and administration overhead

In-DEX Imaging & Scanning Document Types

Convert any physical documentation received and digitise any
warehouse document (e.g.: driver delivery, driver POD sheets and CMR document)

Cost reduction

Cuts down valuable administration time
Lowers Customer Service call traffic
Reduces time to invoice payment authorisation
Optimise, automate & simplify business process Customer Service Improvement
Provides instant access to client documentation
Web front-end option

Compliance

Creates digital copy of the master
Enhances adherence to business rules
On-premise and/or off-premise backup

Paperwork support

Eradicates paperwork
Originals can be boxed and moved to storage
Provides significant space saving – no more lever-arch files

Multi and cross-department use

Can be used across business departments – single or multi-company/location – establish any number of required companies or legal entities
Remote sites can scan directly to central and/or local databases
Departments can configure to specific requirements (e.g.: by company, department & document type)
Immediate document circulation direct from desktop
Attach notes & memos against any document
Documents can be saved, printed, faxed, emailed, resized from anywhere

Integrations

Fully Integrated with ProWMS Advanced Warehouse Management Software
All scanned items can be accessed from within the ProWMS transaction

Barcode recognition

Innovative auto-scan technology scans transactions against a barcoded header document or directly from a barcode docket

Web access

Customers can access to their own scanned images 24×7 reducing administration

Storage and archival

Database level storage – provides high-volume document management with added security & reduced storage
Full system security – set-up access by user group, user etc. & restrict access to read-only, etc.
Auto archiving – e.g.: hold 90 days & daily auto archive anything +90 days to any number of storage volumes, in any location

Configuration to requirements

Fully configurable to operational requirements
Integrates to third-party applications (e.g.: auto-release for invoicing upon receipt of scanned transaction).
Set-up email alerts for document scan status

Indexing

Import & export indexing data from any external application Scanners

Hardware independent

Windows desktop integration – automatically open, view, edit & save files inside application
Dynamic settings by document source to set quality, type, size, DPI, colour, black & white, greyscale, file type and more

RF wireless image capture